Connecticut Herb Association

Articles of Incorporation of The Connecticut Herb Association

Preamble:

Whereas, in all well regulated societies certain laws or by-laws are adopted as necessary for the order thereof:  We, the members of the Connecticut Herb Association. Do, for the purpose of furthering the objective for which we are united agree to support to the best of our ability the following code of laws.

Object:

It shall be the object of this organization to work towards networking, educating and sharing with each other to promote the recognition of herbalism in our state and region.

Article 1 - Membership:

The name of this organization shall be the Connecticut Herb Association.  There shall be one class of membership.  Which shall consist of all interested persons who pay their annual dues, which are due on June 1.  Any member who has not paid their dues are then ineligible to remain a member and has no voting rights at the Annual Board Meeting  Membership may be denied or nullified by the Board of Directors if the member displays behavior which is deemed as inappropriate.

Article 2 – Board of Directors:

• The Board of Directors of CHAI shall be elected for terms of two years. With the exception of The Treasurer whose term shall be four (4) years.
• Nominations for open Board positions will be accepted on the third council meeting of the calendar year.
• The election shall be held at the annual meeting in November of each year. The term of Board Members will run from January 1^st through December 31^st of the following year.
• The Board of Directors shall consist of 5 members.
• Directors shall assume their office on January 1 of the following year.
• The duties, roles & authority of the Board of Directors are defined in Enclosure (1).
• Directors shall be removed from the Board if the Director receives a vote of “No confidence” totaling a majority vote of the Board.
• The Board of Directors has the authority to fill any vacancy.  Appointment to the board requires the support of 3 members.
• Committee chairpersons are responsible to the Board.

Article 3 – Meetings:

The Board of Directors shall convene a minimum of one meeting quarterly that shall be opened and announced to the membership.  The President and/or Board if Directors may convene meetings as deemed necessary.

Article 4 – Fiscal Year:

The Fiscal year shall run from January 1^st through December 31^st .

Article 5 – Amendments:

Amendments to these by-laws shall require approval of two-thirds of the Association Membership in attendance at the quarterly meetings.  Quarterly meetings shall be announced at least one week prior to the convening of the meeting.

Article 6 – Rules and Regulations:

The Board of Directors shall have the authority to create, amend, and delete all rules and regulations of the Association.

Article 7- Executive Board:

The Executive Board shall be comprised of the President, Vice President, Secretary, Treasurer, and the Alternate.

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Enclosure 1

Connecticut Herb Association Inc. ~ Descriptions of the Responsibilities And Duties of the Board of Directors

President:

• The President is responsible to prepare the agenda and preside at meetings. The President will be responsible for overseeing all activities of the Connecticut Herb Association Inc. and ensuring all board of Directors members have the resources available to them to accomplish their tasks.
• The President has the authority to act in place of any member of the Board of Directors if that member is not available.
• The President has the authority to suspend Board of Director members pending review by the Board of Directors.

Vice President:

• The Vice President will act in place of the President when the President in unavailable.
• The Vice President shall be responsible for reviewing and auditing the financial records annually and reporting to the Board of Directors the result of the review.  A report of this review shall be presented to the President by November 1 each year. The Vice President shall submit a written report to the Board of Directors at the annual November meeting.

Secretary:

• The Secretary shall be responsible for issuing all correspondence of the Connecticut Herb Association Inc. except those of the President.
• The Secretary will be responsible for recording minutes (which will be presented at the next scheduled meeting for approval of the Board of Directors).
• The Secretary shall maintain a permanent file of all CHAI correspondence and minutes.
• The Secretary shall be responsible for maintaining the RECORD copy of CHAI rules and regulation.

Treasurer:

• The Treasurer shall be responsible for maintaining the Connecticut Herb Association financial accounts, collecting and depositing receipts and paying bills.
• The Treasurer is required to have available at all times a full and complete status of expenditures and account balances.
• The Treasurer shall provide a complete listing of bills and receipts to the Board of Directors quarterly, and President monthly.

Alternate:

• The Alternate shall be responsible for assisting the Board as needed.